January 11, 2010
TO: Judy Gilleland, City Manager
FROM: David J. Duritsch Jr., Public Works & Utilities Director
Prepared by: Scott D. Tadych, Assistant City Engineer

PURPOSE

To authorize the City Manager to enter into a contract with Barrett Paving Materials for the improvements to Sutphin Street between Central Avenue and Grand Avenue.

BACKGROUND and FINDINGS

This project consists of replacing the defective pavement, curb and gutter on Sutphin Street from

Central Avenue to Grand Avenue.

Bids were submitted by four contractors for the project on January 7, 2010 with Barrett Paving Materials submitting the lowest and best bid.

ALTERNATIVES

1. Do Nothing
2. Award contract to a different contractor

FINANCIAL IMPACT

A grant from the American Recovery and Reinvestment Act (ARRA) will pay for 100% of the construction cost associated with the project up to $750,000.
The proposals received for this project on January 7, 2010 ranged in price from $682,421.85 to $793,510.40. The low bid submitted by Barrett Paving Materials was 9% below the engineer’s estimate.

EMERGENCY/NON-EMERGENCY

Emergency legislation is requested in order to expedite contract requirements required by the Ohio Department of Transportation.

SUTPHIN STREET IMPROVEMENTS
RECOMMENDATION

Staff recommends award of a contract to Barrett Paving Materials in an amount not to exceed $682,421.85.

BUT-CR611-0.00 (SUTPHIN STREET)
PID # 86231 (09-07)
BID TABULATION

LEGAL NOTICE NO. 7062 BIDS RECEIVED: January 7, 2010
CONTRACTOR’S NAME & ADDRESS
AMOUNT

ENGINEER’S ESTIMATE
$ 750,083.45

BARRETT PAVING MATERIALS
2551 Needmore Road, Dayton, Ohio 45414
$ 682,421.85

MT. PLEASANT BLACKTOPPING CO. INC.
3199 Production Drive, Fairfield, Ohio 45014
$ 712,353.65

JOHN R. JURGENSEN COMPANY
1780 Enon Road, Springfield, Ohio 45502
$ 719,126.35

J. K. MEURER CORPORATION
33 Glendale-Milford Road, Loveland, Ohio 45140
$ 793,510.40

Barrett Paving Materials, Inc. was the low bid in the amount of $682,421.85
which is 9% under the Engineer’s Estimate of $750,083.45