City Hall has told us numerous times “what happened in thepast doesn’t matter.”

While reading the article the other day about the Civil War Cannons at WoodsideCemetery, I remembered the advice of my good friend Fred Wehr, “Remember whenyou plant a tree, you are not planting it for you, but your grandchildren.”

Middletown isnow seeing the fruit from the decisions City Council has made over the pastthirty years. Do you like what you see? 

S T A F F R E P O R T 
For Business Meeting: November 17, 2015 November 3, 2015 
TO: Douglas Adkins, City Manager 
FROM: Matt Eisenbraun, Assistant Economic Development Director

PURPOSE Authorize the City Manager to approve the transferring of funds from the Economic Development Personal Services to Contractual Services in the amount of $32,000.

BACKGROUND AND FINDINGS The 2015 Economic Development budget was approved and included a new staff member for the entire year. However, the new team member did not begin until June 1st leaving $32,000 balance unused in Personal Services. If approved, the transferred funds will be used for professional services related to the creation of a downtown plan. A downtown plan is an essential element to the strategic redevelopment of Middletown’s downtown area. It will help provide the community with an intentional approach to redevelopment in the area that is necessary to creating a sustainable downtown environment drawing new businesses and creating sense of place that the entire community can rally behind. 

ALTERNATIVES The alternative is not to fund the creation of a downtown plan; funding from the City to support this initiative shows that it a priority for the City and will help leverage additional community support and involvement. 

FINANCIAL IMPACTS There would be no additional financial impact since the funds had already been budgeted in the Economic Development fund. EMERGENCY/NON EMERGENCY Non-Emergency Attachments:

MIDDLETOWN CITY COUNCIL AGENDA

TUESDAY, November 17, 2015

BUSINESS MEETING – 5:30 pm – COUNCIL CHAMBERS – LOWER LEVEL

1. MOMENT OF MEDITATION/PLEDGE OF ALLEGIANCE TO THE FLAG

2. ROLL CALL

3. PRESENTATION- Lifesaver Award Nolan Hunt

4. PRESENTATION- Flowers by Roger 40th Anniversary

5. CITIZEN COMMENTS, GUESTS, ORGANIZATIONS’ REPORTS

6. CITY MANAGER REPORTS Public Health Initiative Middletown Young Professionals Dog ParkPlan

7. CONSENT AGENDA. . . Matters listed under the ConsentAgenda are considered to be routine and will be enacted by one motion and onevote of consent. There will be no separate discussion of these items. Ifdiscussion is desired, that item will be removed and considered separately.

(a) Approve City Council Minutes: October 20 and November 3,2015

(b) Receive and File Board & Commission Minutes: Boardof Zoning Appeals: August 5, 2015 Park Board: September 14 and October 5, 2015Citizens Advisory Board to the Police: October 21, 2015

(c) Confirm Personnel Appointment: Timothy Scott Haney-Sewer Maintenance Worker, Public Works

(d) Receive and File Oath of Office: Terry Phipps MOTIONITEM

(a) Approve a Contract for City Health Care PlanAdministrator COUNCIL COMMENTS

LEGISLATION

1. Ordinance No. O2015-61, an ordinance establishing aprocedure for and authorizing an amendment to a contract with Barrett PavingMaterials for additional work on the 2014 Local Street Improvement Project anddeclaring an emergency.

2. Ordinance No. O2015-62, an ordinance establishing payranges, pay policy and benefits for various salaried and hourly classificationswithin the service of the City. (2nd Reading)

3. Ordinance No. O2015-63, an ordinance establishing payranges and certain benefits for employee classifications in the MiddletownDepartment of Health and Environment. (2nd Reading)

4. Ordinance No. O2015-64, an ordinance to amend Chapter 890and enact Chapter 891 of the Middletown Codified Ordinances regarding municipalincome tax. (2nd Reading)5. Ordinance No. O2015-65, an ordinance establishing a procedure for andauthorizing an extension of the current contract with Smartbill Ltd. for theprinting and mailing of water bills. (2nd Reading)

6. Ordinance No. O2015-66, an ordinance amending Sections1042.02, 1042.05 and 1042.06 of the Middletown Codified Ordinances establishingwater rates. (2nd Reading)

7. Resolution No. R2015-39, a resolution to make appropriations for currentexpenses and other expenditures of the City of Middletown, Counties of Butlerand Warren, State of Ohio, for the period ending December 31, 2016. (AnnualBudget – 2016) (2nd Reading)

8. Resolution No. R2015-40, a resolution expressingappreciation to Light Up Middletown for its ongoing contribution to thecommunity and declaring an emergency.

9. Ordinance No. O2015-67, an ordinanceauthorizing a contract for the purchase of new medic units from Penn Care, Inc.and declaring an emergency. (No action requested until December 1, 2015)

10. Ordinance No. O2015-68, an ordinance establishing aprocedure for and authorizing an amendment to a contract with John R.Jurgensen, Co. for additional work on the 2015 Local Street Improvement Projectand declaring an emergency. (No action requested until December 1, 2015)

11. Resolution No. R2015-41, a resolution to makeadjustments to appropriations for current expenses and other expenditures ofthe City of Middletown, Counties of Butler and Warren, State of Ohio, for theperiod ending December 31, 2015 and declaring an emergency. (AppropriationsTransfer – General Fund) (No action requested until December 1, 2015)

EXECUTIVE SESSION Under the authority of O.R.C. 121.22 (G)(8) To consider confidential information related to the marketing plans,specific business strategy, production techniques, trade secrets, or personalfinancial statements of an applicant for economic development assistance, or tonegotiations with other political subdivisions respecting requests for economicdevelopment assistance, provided that both of the following conditions apply:(1) The information is directly related to a request for economic developmentassistance that is to be provided or administered under any provision ofChapter 715., 725., 1724., or 1728. or sections 701.07, 3735.67 to 3735.70,5709.40 to 5709.43, 5709.61 to 5709.69, 5709.73 to 5709.75, or 5709.77 to5709.81 of the Revised Code, or that involves public infrastructureimprovements or the extension of utility services that are directly related toan economic development project. (2) A unanimous quorum of the public bodydetermines, by a roll call vote, that the executive session is necessary toprotect the interests of the applicant or the possible investment orexpenditure of public funds to be made in connection with the economicdevelopment project.