Middletown Forum : AGENDA 3-21-2017

AGENDA 3-21-2017 : What about Jeff ----/Keep Middletown...

Tue, 21 Mar 2017 06:15:36 +0000

Author: VietVet
Subject: 6445
Posted: Mar 21 2017 at 6:15am

What about Jeff ----/Keep Middletown Beautiful volunteers having a go at the entranceway and landscaping? Little to no cost to the city other than trees/bushes/mulch/grass seed, etc. Labor would be free, right? Didn't the city crew do the Armbruster Park work? If they couldn't do all of the entryway work, they could do some of it saving money couldn't they?

How about asking locals with trucks to haul the bushes/trees/landscape blocks and mulch to the site? Think there would be any takers?

Is there a liability for the city in having locals participate? Dunno.

AGENDA 3-21-2017 : Here's the workbook page:S...

Mon, 20 Mar 2017 15:45:46 +0000

Author: whistlersmom
Subject: 6445
Posted: Mar 20 2017 at 3:45pm

Here's the workbook page:

S T A F F R E P O R T
For the Business Meeting of March 21, 2017
March 9, 2017
TO: Doug Adkins, City Manager
FROM: Cindy Strayer, Purchasing Agent
PURPOSE

To request approval of a contract for the maintenance and upgrades of the Gateway
landscaping, located at I-75 and SR 122, from T.R. Gear Landscaping, Inc., of Fairfield, OH, in
the total amount of $117,231.17.
BACKGROUND and FINDINGS
The Gateway to the City from the east (the intersection of I-75 and SR122) was upgraded
by the City and ODOT three years ago. Since that time, the City has been responsible for the
upkeep of the area. This year, additional irrigation and drainage work will be completed. This
bid is for the routine maintenance (mowing, bed care, fertilizers, weed and insect control, etc.),
as well as the median enhancements (necessary demolition work, as well as new perennials,
shrubs, mulch, etc.). Three bids were received in the following amounts:
Routine Median
Company Maintenance Enhancement
T.R. Gear Landscaping, Inc. – Fairfield $60,348.00 $56,883.17
Bladecutters, Inc. – Dayton $76,019.00 $56,626.00
Get Your Free Time Back – Trenton $94,640.00 $92,856.75
T.R. Gear Landscaping, Inc., has demonstrated a knowledge of the area and work to be
done, and is recommended as the lowest and best bidder.

ALTERNATIVES
The alternative is to do the work with City crews, but this is a very critical area, as well
as a time-consuming project, for which the City is not adequately staffed.

FINANCIAL IMPACT
There are sufficient funds available in the Grounds Maintenance and Capital
Improvements budgets to complete this work.
Gateway Maintenance Contract
EMERGENCY/NON EMERGENCY
Motion Agenda
cc: Les Landen, Director of Law
Jacob Burton, Director of Finance
Scott Tadych, Director of Public Works & Utilities
Amy Schenck, Clerk of Council

Looks like the low bid for a combo of maintenance and enhancement for the next year.

Check the ALTERNATIVES section ... City crews!!! Our poor mistreated crews are to sorry or inept and unsupervised to even attempt such an involved time-consuming project.

And under FINANCIAL IMPACT section ... apparently the general slush fund (where virtually all confiscated funds land by transfer check, as needed) will provide sufficient funds. Most of the funding would not need to be spent if the City crews still had equipment (which was sold) and if someone remembered what and how City Grounds Crews should operate.

But our comments will go unnoticed as usual, especially since the workbook became public so late.

AGENDA 3-21-2017 : John Beagle wrote:$117,231.17...

Mon, 20 Mar 2017 14:11:24 +0000

Author: swohio75
Subject: 6445
Posted: Mar 20 2017 at 2:11pm

John Beagle wrote:

$117,231.17 ouch that's a big number for landscaping the interstate.

The way that the motion item reads, it sounds like it could be on-going maintenance as well.

AGENDA 3-21-2017 : John Beagle wrote:<b style=":...

Mon, 20 Mar 2017 13:56:54 +0000

Author: VietVet
Subject: 6445
Posted: Mar 20 2017 at 1:56pm

John Beagle wrote:

$117,231.17 ouch that's a big number for landscaping the interstate.

Just wondering how many quotes they got for this work. I would imagine any big ticket item, particularly for a city that is always claiming to be cash-strapped, the requirement would be for at least three quotes. Was this landscape company the lowest quote? Information doesn't say.

AGENDA 3-21-2017 : $117,231.17 ouch that's a...

Mon, 20 Mar 2017 13:33:28 +0000

Author: John Beagle
Subject: 6445
Posted: Mar 20 2017 at 1:33pm

$117,231.17 ouch that's a big number for landscaping the interstate.

AGENDA 3-21-2017 : Vivian Moon wrote: 2....

Mon, 20 Mar 2017 12:26:02 +0000

Author: swohio75
Subject: 6445
Posted: Mar 20 2017 at 12:26pm

Vivian Moon wrote:

2. Ordinance No. O2017-14, an ordinance approving anagreement with made Industrial Park, LLC, Made Industrial Park TR, LLC and TheOpus Group providing for the construction of a facility to be used as adistribution center as a development project and tax exemption pursuant to thestate urban jobs and enterprise zone program, and making determination inconnection therewith, and declaring an emergency. (No action requested untilApril 4, 2017)

NIce to see some activity in MADE Industrial Park---especially of a speculative nature. That hasn't happened very frequently in Middletown.

With past improvements on Yankee, continued work on Oxford State, widening and improvements on Yankee Oxford State to South University as well as the extension of Yankee via Salzman Rd to Ohio 63 in Monroe, this corridor could see additional investment in the coming years.

AGENDA 3-21-2017 : MIDDLETOWN CITY COUNCIL AGENDA...

Mon, 20 Mar 2017 09:31:33 +0000

Author: Vivian Moon
Subject: 6445
Posted: Mar 20 2017 at 9:31am

MIDDLETOWN CITY COUNCIL AGENDA

TUESDAY, March 21, 2017

CITY COUNCIL BUSINESS MEETING – 5:30 pm – COUNCIL CHAMBERS –LOWER LEVEL

1. MOMENT OF MEDITATION/PLEDGE OF ALLEGIANCE TO THE FLAG

2. ROLL CALL

3. CITIZEN COMMENTS, GUESTS, ORGANIZATIONS’ REPORTS

4. CITY MANAGER REPORTS

5. CONSENT AGENDA. . . Matters listed under the ConsentAgenda are considered to be routine and will be enacted by one motion and onevote of consent. There will be no separate discussion of these items. Ifdiscussion is desired, that item will be removed and considered separately.

(a) Approve City Council Minutes: March 7, 2017

(b) Receive and File Board and Commission Minutes: ParkBoard- February 6, 2017

(d) Confirm Personnel Appointment: William Green-Firefighter-EMT, Department of Public Safety, Division of Fire

(e) Confirm Promotional Appointments: George Blake to thePosition of Fire Captain Malcolm Tipton and Cristopher Kelly to the Position ofPolice Sergeants (f) Confirm the Resignation of Frank Wolz from the Park Board(g) Approve a three year contract with A. E. David Company of Dayton, Ohio, foruniforms for the Division of Fire in an amount not to exceed $45,000 for eachyear.

MOTION AGENDA

(a) To approve a contract for the maintenance and upgrades ofthe Gateway landscaping, located at I-75 and SR 122, from T. R. GearLandscaping, Inc., of Fairfield, OH, in the total amount of$117,231.17.

COUNCIL COMMENTS

LEGISLATION

1. Ordinance No. O2017-13, an ordinance authorizing acontract with Kelchner, Inc., for the Yankee Road (Phase 3) Project and declaring an emergency.(No action requested until April 4, 2017)

3. Ordinance No. O2017-15, an ordinance authorizing the CityManager to enter into a contract with the Ohio Department of Transportation forthe replacement of a traffic signal controller, and declaring an emergency. (Noaction requested until April 4, 2017)

4. Resolution No. R2017-07, a resolution authorizing anagreement granting tax abatement to Lydia Montgomery and Richard Montgomery forredevelopment of 1201 Central Avenue in the Downtown Middletown CommunityReinvestment Area. (First Reading)