MIDDLETOWN CITY COUNCIL AGENDA

TUESDAY, November 17, 2015

BUSINESS MEETING – 5:30 pm – COUNCIL CHAMBERS – LOWER LEVEL

1. MOMENT OF MEDITATION/PLEDGE OF ALLEGIANCE TO THE FLAG

2. ROLL CALL

3. PRESENTATION- Lifesaver Award Nolan Hunt

4. PRESENTATION- Flowers by Roger 40th Anniversary

5. CITIZEN COMMENTS, GUESTS, ORGANIZATIONS’ REPORTS

6. CITY MANAGER REPORTS Public Health Initiative Middletown Young Professionals Dog Park Plan

7. CONSENT AGENDA. . . Matters listed under the Consent Agenda are considered to be routine and will be enacted by one motion and one vote of consent. There will be no separate discussion of these items. If discussion is desired, that item will be removed and considered separately.

(a) Approve City Council Minutes: October 20 and November 3, 2015

(b) Receive and File Board & Commission Minutes: Board of Zoning Appeals: August 5, 2015 Park Board: September 14 and October 5, 2015 Citizens Advisory Board to the Police: October 21, 2015

(c) Confirm Personnel Appointment: Timothy Scott Haney- Sewer Maintenance Worker, Public Works

(d) Receive and File Oath of Office: Terry Phipps MOTION ITEM

(a) Approve a Contract for City Health Care Plan Administrator COUNCIL COMMENTS

LEGISLATION

1. Ordinance No. O2015-61, an ordinance establishing a procedure for and authorizing an amendment to a contract with Barrett Paving Materials for additional work on the 2014 Local Street Improvement Project and declaring an emergency.

2. Ordinance No. O2015-62, an ordinance establishing pay ranges, pay policy and benefits for various salaried and hourly classifications within the service of the City. (2nd Reading)

3. Ordinance No. O2015-63, an ordinance establishing pay ranges and certain benefits for employee classifications in the Middletown Department of Health and Environment. (2nd Reading)

4. Ordinance No. O2015-64, an ordinance to amend Chapter 890 and enact Chapter 891 of the Middletown Codified Ordinances regarding municipal income tax. (2nd Reading) 5. Ordinance No. O2015-65, an ordinance establishing a procedure for and authorizing an extension of the current contract with Smartbill Ltd. for the printing and mailing of water bills. (2nd Reading)

6. Ordinance No. O2015-66, an ordinance amending Sections 1042.02, 1042.05 and 1042.06 of the Middletown Codified Ordinances establishing water rates. (2nd Reading)

7. Resolution No. R2015-39, a resolution to make appropriations for current expenses and other expenditures of the City of Middletown, Counties of Butler and Warren, State of Ohio, for the period ending December 31, 2016. (Annual Budget – 2016) (2nd Reading)

8. Resolution No. R2015-40, a resolution expressing appreciation to Light Up Middletown for its ongoing contribution to the community and declaring an emergency.

9. Ordinance No. O2015-67, an ordinance authorizing a contract for the purchase of new medic units from Penn Care, Inc. and declaring an emergency. (No action requested until December 1, 2015)

10. Ordinance No. O2015-68, an ordinance establishing a procedure for and authorizing an amendment to a contract with John R. Jurgensen, Co. for additional work on the 2015 Local Street Improvement Project and declaring an emergency. (No action requested until December 1, 2015)

11. Resolution No. R2015-41, a resolution to make adjustments to appropriations for current expenses and other expenditures of the City of Middletown, Counties of Butler and Warren, State of Ohio, for the period ending December 31, 2015 and declaring an emergency. (Appropriations Transfer – General Fund) (No action requested until December 1, 2015)

EXECUTIVE SESSION Under the authority of O.R.C. 121.22 (G) (8) To consider confidential information related to the marketing plans, specific business strategy, production techniques, trade secrets, or personal financial statements of an applicant for economic development assistance, or to negotiations with other political subdivisions respecting requests for economic development assistance, provided that both of the following conditions apply: (1) The information is directly related to a request for economic development assistance that is to be provided or administered under any provision of Chapter 715., 725., 1724., or 1728. or sections 701.07, 3735.67 to 3735.70, 5709.40 to 5709.43, 5709.61 to 5709.69, 5709.73 to 5709.75, or 5709.77 to 5709.81 of the Revised Code, or that involves public infrastructure improvements or the extension of utility services that are directly related to an economic development project. (2) A unanimous quorum of the public body determines, by a roll call vote, that the executive session is necessary to protect the interests of the applicant or the possible investment or expenditure of public funds to be made in connection with the economic development project.

S T A F F R E P O R T 
For Business Meeting: November 17, 2015 November 3, 2015 
TO: Douglas Adkins, City Manager 
FROM: Matt Eisenbraun, Assistant Economic Development Director

PURPOSE Authorize the City Manager to approve the transferring of funds from the Economic Development Personal Services to Contractual Services in the amount of $32,000.

BACKGROUND AND FINDINGS The 2015 Economic Development budget was approved and included a new staff member for the entire year. However, the new team member did not begin until June 1st leaving $32,000 balance unused in Personal Services. If approved, the transferred funds will be used for professional services related to the creation of a downtown plan. A downtown plan is an essential element to the strategic redevelopment of Middletown’s downtown area. It will help provide the community with an intentional approach to redevelopment in the area that is necessary to creating a sustainable downtown environment drawing new businesses and creating sense of place that the entire community can rally behind. 

ALTERNATIVES The alternative is not to fund the creation of a downtown plan; funding from the City to support this initiative shows that it a priority for the City and will help leverage additional community support and involvement. 

FINANCIAL IMPACTS There would be no additional financial impact since the funds had already been budgeted in the Economic Development fund. EMERGENCY/NON EMERGENCY Non-Emergency Attachments:

City Hall has told us numerous times “what happened in the past doesn’t matter.”

While reading the article the other day about the Civil War Cannons at Woodside Cemetery, I remembered the advice of my good friend Fred Wehr, “Remember when you plant a tree, you are not planting it for you, but your grandchildren.”

Middletown is now seeing the fruit from the decisions City Council has made over the past thirty years. Do you like what you see?