January 11, 2010

TO: Judy Gilleland, City Manager

FROM: David J. Duritsch Jr., Public Works & Utilities Director

Prepared by: Scott D. Tadych, Assistant City Engineer

PURPOSE

To authorize the City Manager to enter into a contract with Barrett Paving Materials for the improvements to University Boulevard between Reinartz Boulevard and Breiel Boulevard.

BACKGROUND and FINDINGS

This project consists of replacing the defective pavement, curb and gutter, and traffic signal upgrades on University Boulevard from Reinartz Boulevard and Breiel Boulevard.

Bids were submitted by three contractors for the project on January 7, 2010 with Barrett Paving Materials submitting the lowest and best bid.

ALTERNATIVES

1. Do Nothing

2. Award contract to a different contractor

FINANCIAL IMPACT

A grant from the American Recovery and Reinvestment Act (ARRA) will pay for 100% of the construction cost associated with the project up to $2,250,000.

The proposals received for this project on January 7, 2010 ranged in price from $1,829,369.56 to $2,034,485.18. The low bid submitted by Barrett Paving Materials was 15% below the engineer’s estimate.

EMERGENCY/NON-EMERGENCY

Emergency legislation is requested in order to expedite contract requirements required by the Ohio Department of Transportation.

UNIVERSITY BOULEVARD IMPROVEMENTS

RECOMMENDATION

Staff recommends award of a contract to Barrett Paving Materials in an amount not to exceed $1,829,369.56.

PID # 86233 (09-08)
BID TABULATION

LEGAL NOTICE NO. 7061 BIDS RECEIVED: January 7, 2010
CONTRACTOR’S NAME & ADDRESS
AMOUNT

ENGINEER’S ESTIMATE
$2,149,955.97

BARRETT PAVING MATERIALS
2551 Needmore Road, Dayton, Ohio 45414
$ 1,829,369.56

JOHN R. JURGENSEN COMPANY
1780 Enon Road, Springfield, Ohio 45502
$ 1,959,224.32

MT. PLEASANT BLACKTOPPING CO. INC.
3199 Production Drive, Fairfield, Ohio 45014
$ 2,034,485.18

Barrett Paving Materials, Inc. was the low bid in the amount of $1,829,369.56
which is 15% under the Engineer’s Estimate of $2,149,955.97