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MCSD Work Session Board Meeting Monday, April 8, 2013
Monday, April 8, 2013 10:06:41 AM - Middletown Ohio

Call to Order

Roll Call

Pledge of Allegiance

Approval of Agenda

Oath of Office for New Board Member

Procedure of Public Participation

Business Operations

Discussion Ohio School Faculties Commission Requirements and Updates. Discussion of the four resolutions required by the Ohio School Facilities Commission. Through discussion we will review the following:

  • Why is this coming to a work session and not a regular meeting?
  • Why are the dates in the resolutions 2001 and 2005?
  • Is this the last of the resolutions required by the OFCC?
  • Where do we stand with the possibility of getting into the Classroom Facilities Assistance Program (CFAP). CFAP you may recall is when the state makes funding available to the district.

Resolution to approve a second amendment to the discrete portion of the Master Facilities plan already completed.

Recommended Action The Business Operations Department is requesting approval of a resolution to amend the discrete portion of the Master Facilities Plan already completed.
Background This resolution is required by the Ohio Facilities Construction Commission to amend the original budget for the work already completed by the district. This resolution specifically requests the Commission to update the budget to give the district credit for the 2005 costs of construction and demolition on the work already performed. This resolution was presented to the Board of Education in January, but was not taken to the Commission because we were able to capitalize on additional credit (an additional $500,000). This additional credit raises the district commitment to $76,777,197. Our prior amount (from 2010 amendment) was $71,053,854. This approval will raise our local share already committed an additional $5,260,220.

This resolution was added to the work session because we were informed by the commission on March 28, 2013, that it needed immediate approval so it could be taken to the Commission's April meeting.

Resolution of Intent-Expedited Local Partnership Program 1/2 Mill Maintenance Requirement

Recommended Action It is the recommendation of the Business Operations Department to approve the Resolution of Intent- Expedited Local Partnership Program 1/2 Mill Maintenance Requirement
Background This resolution is a requirement from the OFCC to amend our local share credit. Anytime a district amends their Master Plan, we are required to reconfirm that we understand we have to commit 1/2 mill to permanent improvements to maintain the facilities the district has and will build through the Ohio Facilities Construction Commission. The district will indicate when submitted that it is our intent to delay implementing the 1/2 mill permanent improvement requirement until we participate in the Classroom Facilities Assistance Program (CFAP). CFAP is when the state makes their portion of funding available to the district.

Resolution to Approve the Amendment to the Master facilities Plan under the Expedited Local Partnership Program (ELPP)

Recommended Action It is the recommendation of the Business Operations Department to approve the amendment to the Master facilities Plan in the Expedited Local Partnership Program.
Background This resolution amends our Master plan under the Expedited Local Partnership Program (ELPP). Part of the Master Plan of the district is the budget for the work completed by the district. In order to realize additional credit the district is going to receive the overall master plan must be amended. This resolution refers to enrollment projections from 2001 and master plan documents from 2001 and 2005. Although the district has been working on an updated enrollment projection and an updated Master Plan, the commission has not approved the new plan or projection. These updates to the Master Plan will come when those are finalized. This resolution is just to adjust the budget for money the district has already spent.

Resolution to approve a Second Amendment and Restated Part 2 Project Agreement

Recommended Action It is the recommendation of the Business Operations Department to approve the Second Amendment and Part 2 Project Agreement.
Background Anytime the Master plan is amended the State requires that you reapprove the entire agreement for participation under the Expedited Local Partnership Program. The resolution attached summarizes all of our obligations under the program and defines the role of the district and Ohio Facilities Construction Commission (OFCC). This re approval is necessary to receive additional financial credit for work completed during Phase 1 of construction.

Personal Agenda

Motion to approve the negotiated 2 year agreement between MCSD and Dr. Sam Ison as Superintendent beginning July 1, 2013.Motion to approve the negotiated 2 year agreement between MCSD and Dr. Sam Ison as Superintendent beginning July 1, 2013.

Board Planning/Learning

3rd Quarter District Dashboard

The Board and administration will review and discuss:

1. District Dashboard Data for 3rd Quarter
2. Potential Adoption of a Primary Phonics Program Fundations - Powerpoint Attached - Beth Olthoff and Betsy Carter

  • This is the first presentation for a program adoption.
  • The phonics program, Fundations, has gone through the district program adoption process, including piloting. 
  • The program demonstrated successful gains in student learning.
  • The Fundations program is being recommended for adoption for K-2 teachers to use with students beginning 2013-2014.
  • A Recommendation for adoption will come at the April 22, 2013 Board Meeting.
  • Additional Background Information:
  1. Wilson Education is a phonological/phonemic awareness, phonics and spelling program for the general education classroom.
  2. Fundations is based upon the Wilson Reading System® principals and serves as a program to help reduce reading and spelling failure.
  3. Fundations provides the research-validated strategies to meet federal standards and serve the needs of all children.
  4. Fundations lessons focus on carefully sequenced skills that include print knowledge, alphabet awareness, phonological awareness, phonemic awareness, decoding, vocabulary, fluency, and spelling.
  5. Fundations is recommended as part of a total literacy solution, including a literature-based language arts program.

3. Middletown High - Programs designed to help improve the District's Graduation Rate - Sam Ison, Carmela Cotter and Sally Williamson

Board of Education Reports/Activities


Executive Session

Motion to adjourn into Executive Session “To consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official;”



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